GDPR Anonymize a Contact

This article applies to:

According to GDPR, a person residing in the EU may choose to exercise their "Right to Erasure" (also known as "Right to be Forgotten.")

Important Note! This request can be performed at your discretion, especially if this person has outstanding business obligations, like an unpaid invoice. Make sure to look at the contact record before processing the request. Also, don't simply "delete" the contact record! 

Redacting a contact anonymizes the contact record, but retains the communication and sales history that you may need for business purposes. The anonymized contact record still exists in Keap, all history (automations, orders, etc...) remain intact, but all personal data is obfuscated. In short, you will no longer be able to tie the history of events to any specific person. Redacting a contact also adds the contact to a blacklist so that you don't accidentally load the record back into Keap at a later date.

Deleting a contact removes the contact record and all files associated with the record entirely. Also, deleting a contact does not blacklist the record to protect you from accidentally adding it later.

The following sections will explain how someone requests to be anonymized and how you go about processing the request in Keap:

How to Enable GDPR Capabilities

Click here to open a new tab with instructions on how to enable GDPR features in your app.

How a Contact Exercises Their Right of Erasure

  1. When an email recipient clicks your unsubscribe link, they will be presented with an option to, "Revoke permission to use any of my personal data. All personal data not legally necessary will be erased."
  2. After choosing the above option, the recipient will be brought to a success page which notifies them that a final confirmation email is on the way.
  3. After clicking the link in the email to confirm they would like to have their personal data erased, all admins of the associated Keap account will receive an email notification of the request.
  4. The email notification will give you the information you need to look up the account and take action.

How Anonymous Records Work

After anonymizing a contact record, all personal data related to the record will be obfuscated from view. Any automation and sales history will remain on the record; however, you will no longer be able to tie this history to any specific person. Also, recent email history will be unavailable.

Additionally, you will no longer be able to add this contact record back to Keap. If you try to create the contact record or upload a list that contains this record, you will be alerted with the message, "Due to GDPR guidelines, you're unable to contact this person at this email address. They've opted out of any communications for this account and are exercising their right to be removed from your records."

Once a contact is redacted, it is blacklisted from ever being used again in your account.